Title: Receptionist

Department(s): Administrative

Reports to: Chief Operating Officer


Job summary

This position is responsible for answering and redirecting all incoming calls, greeting all visitors and managing all incoming and outgoing mail/packages.


Overview Responsibilities:

  • Direct calls to appropriate staff members
  • Interaction with clients, vendors, media reps and visitors
  • Maintain office calendar: travel, agency meetings, shoots, media visits, vacation, sick days
  • Morning Announcements out by 8:30am
  • Open, sort and distribute incoming correspondence, faxes and emails
  • Sign for and distribute UPS/FedEx or similarly delivered packages
  • Maintain general office hygiene: Reception area, conference room and breakroom
  • Arrange for the repair of office equipment: copier/printers
  • Order office supplies
  • Purchase all office and kitchen supplies, shipping supplies and postage for agency
  • Order flowers and gifts from agency to clients and employees
  • Maintain confidentially in all aspects of client, employee and agency information
  • Maintain current Strong domain list and expired domains; purchase new domains
  • Ship all company packages via FedEx
  • Create purchase orders
  • Group information for recaps at end of each month for Account Service
  • Clean front copy room of clutter at end of each day
  • Send Next Day Traffic & Welcome books and maintain recipient list
  • Add HR documents to digital frame in break room
  • Add welcome signs and other agency communication to digital kiosk
  • Empty coffee pots, close down conference room and lock front door nightly
  • Additional clerical duties for various departments as needed


Qualifications

  • 2+ years’ experience as a receptionist in an office setting
  • Effective verbal and written communication skills
  • Detail oriented and organized
  • Ability to multitask
  • Proficient in Microsoft Office applications
  • Friendly, cheerful demeanor


To apply, send your resume and cover letter to humanresources@strongautomotive.com.
Include "Receptionist" in the subject line of the email.